An invitation is an email notification for a schedule item that:
- Allows the recipient to respond automatically
- Updates the recipient's response
- Updates the recipient's schedule in Gorilla 5
- Updates the recipient's Microsoft Outlook Calendar when their Calendar is synchronized with Gorilla 5.
When you associate an entity who cannot access Gorilla 5 with a schedule item, they won't know about it unless you send them an invitation.
Associated entities populate:
- The For field in the Detail tab
- The For Contacts table in the Attendees tab of schedule item dialogs.
A schedule item is said to be "for" entities because it is about or related to the entity.
For this reason, when you sent invitations, entities are not automatically sent invitations to schedule items.
Assigned users populate:
- The Assign To field in the Detail tab
- The Assign To Users table in the Attendees tab of schedule item dialogs.
A schedule item is said to be "assigned to" users because it is added to their schedule and they become attendees unless they decline the item.
When you send invitations to a new schedule item, all of the users that are assigned will automatically receive the invitation.
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